Tuesday, September 29, 2020

AW Library Newsletter - September 2020: Covid Drug Wars - CMD&T 2021 - Nurses Choice - NRC Plus Mobile App - New PubMed video - Copyright Awareness


Your Ascension Wisconsin Librarians are safe-at-home, supporting our Health Care Heroes.    

Catch up on the latest news from Ascension Wisconsin Library Services:

This month, we are focusing on Copyright Awareness with the following 6-part series.
Sharing journal articles, videos, forms, tools and other resources found on the internet helps us be more efficient in our work but sharing also means we have a responsibility to respect copyright law.  

Questions, comments, or search requests, contact Your Ascension Wisconsin Librarians: 
 Michele Matucheski        Kellee Selden

Monday, September 28, 2020

The Covid Drug Wars


The Covid Drug Wars that Pitted Doctor Against Doctor 

  • from The New York Times Magazine - August 8, 2020
  • You can also listen to it (like a podcast) if you prefer to multi task.
  • There's a Wisconsin tie-in with a doctor at UW-Madison, who later went to Aurora-Milwaukee
Every once in a while, I stumble across a podcast, article, or discussion that sticks with me, and haunts me enough to share it with you here on the Ascension Wisconsin Library Blog in the hopes that it might generate some additional discussion. This is such an article.

I found out about this fascinating article by way of Daniel Griffin, MD, PhD, a NYC physician and instructor at The Columbia University Medical Center.  He works in the trenches of The Covid Pandemic and gives a regular Covid-19 clinical update on the This Week in Virology (TWiV) Podcast.  He talked about this article back on August 23, 2020. 

Click arrow to play

  • from August 23, 2020
  • Listen to the first 40 min. (or so) for Griffin's talk.  [Skip the first 5:30 min. of introductions.]
  • They also have a Microbe tv version where you can watch the Zoom mtg, if you prefer.

I think it's helpful to hear Griffin's talk about it because he was seeing some of the same things in real life.   As a Medical Librarian during Covid-19, I was distressed about the lack of best evidence and how people were making treatment decisions.  It just goes to show that physicians are people, too.  Human Beings.  When confronted with so much human suffering,  the emotional drive to do something/anything can override what might be best for the patient -- esp. when you don't really know what treatments work or not.   

It's a fascinating look at what happened, and what went wrong.
I'd love to know what you think ..

Saturday, September 26, 2020

Copyright Awareness: AW Library Newsletter Special Edition


This month, we are focusing on Copyright Awareness with the following 6-part series.

Sharing journal articles, videos, forms, tools and other resources found on the internet helps us be more efficient in our work but sharing also means we have a responsibility to respect copyright law.  

Friday, September 25, 2020

Copyright Awareness Part 6: Tips for Using Copyrighted Materials at Ascension Wisconsin


Tips for Using Copyrighted Materials at Ascension Wisconsin

Now that you know about some of the resturctions on using copyrighted materials, let's look at what you CAN do without infringing copyright.

When in doubt about sharing an article, use a permalink.  [See #3 below.]

Under the Fair Use Clause of the Copyright law, libraries are allowed to provide a single copy of an article for the personal use of our patrons. Since Ascension Wisconsin Health Care is NOT considered an educational institution (even if your purposes are for continuing education), we do not get the same consideration as a university or a school for copyright purposes.

If you want to use an article for a class, meeting, committee/policy work, it's up to YOU to get copyright permission and or pay any royalties required.   Sometimes this is easy--the authors and publishers want to have the info spread as far and wide as possible, so they sometimes grant permission without payment. Other times they require royalties for each copy made and distributed which can be quite costly.

Other options for providing the information without infringing copyright follow:

1) Provide a citation of the article--as with a reference or bibliography list. Then only those people who are most interested can follow-up in the library to get the full article individually.

2) Copy the first page of the article only.  This usually gives enough info for library staff to track down a copy of the full article, and it gives more of a full-bodied flavor for the article than just a brief citation. But it doesn't give away so much that the copyright holders would be distressed, or lose income.

3) If it is something to which we have online access, you could also provide a link to the full-text.     

  • Yes: Providing a link to full-text is not considered the same as providing a photocopy--even though an individual may print a copy themselves.  Most databases or publishers provide a persistent url or permalink to the article.  If you are unsure of how to do this, contact us and we can help you.  
  • No: Forwarding a PDF of copyrighted material to a group of people is in direct violation of copyright laws and guidelines unless permission is noted or our licensing allows for this.   

4) Materials such as the skill sheets, Evidence-based care sheets, etc.  taken from the Nursing Reference Center Plus may be copied, distributed, and adapted per our licensing agreement.  Full text journal articles may be copied and distributed within Ascension Health Care but permission is required to use of any tables, forms, assessments, tools etc. that are found within a journal article.   

5) Full Text articles accessed through ClinicalKey data base may be duplicated and distributed within Ascension Wisconsin.  Permission is required to use of any tables, forms, assessments, tools etc. that are found within a journal article or ebook.   Our license does allow us to copy and use images from Clinical Key's Image Collection for use within Ascension Wisconsin.  

6) Full text articles accessed through the following databases and/or publishers may be duplicated and distributed within Ascension Wisconsin.  Permission is required to use any tables, forms, assessments, tools etc. that are found within a journal article.

  • OVID Medline or LWW eJournals
  • BadgerLink (EBSCO)
  • NEJM and JAMA
  • CINAHL-FullText

Want to learn more?  Visit the Copyright LibGuide.

Remember, your Librarians, Michele Matucheski and Kellee Selden are available to help you with copyright questions as well as other reference and research needs.  

Thursday, September 24, 2020

Where do I find the INS Guidelines?

Question: Where can I find the 2019 ed. of The Infusion Nursing Standards of Practice?

Answer: The INS Standards come out every 5 years.  They are set to publish the new edition in January 2021, and we will certainly purchase an online copy for Ascension Wisconsin when they become available.    For now, the current edition is still the 2016 ed.  See the direct link below: 

       >  This is the current ed.
       >  New edition due January 2021.

You can find more Infusion Nursing resources here:

        >  Includes a handy cross-referenced link to ...

To find / access other eBooks licensed for Ascension Wisconsin, 

* Questions about access, contact Your Ascension Wisconsin Librarians
 Michele Matucheski        Kellee Selden

Monday, September 21, 2020

Copyright Awareness Part 5: Kellee's Basic Copyright Q&A for Ascension


By Kellee Selden, Medical Librarian - Ascension Wisconsin

1. If written materials don’t have a copyright mark on them, then they are not copyrighted, and I can use them without asking permission or paying a copyright fee? 
Answer: No – just because you don’t find a copyright mark on something doesn’t mean it hasn’t been copyrighted. 17 U.S. Code § 107. It is best to assume everything is copyrighted. A copyright lasts for the life of the author PLUS 70 years. This is true for written works that are published or unpublished. Note: there are different lengths of time for other types of materials such as recordings, movies, plays, software programs etc. 

2. Can I email a PDF copy of a journal article to another person? (whether it is a friend, associate, student etc.) 
Answer: No, not without getting permission. The best thing to do is email a copy of the URL to the person. Unless the document is “in the public domain.” This means that the materials aren’t protected by copyright laws. An example of documents in the public domain or U.S. Government documents. None of them have copyrights so they can be freely copied and shared. 

3. Can I make TWO or more copies of articles (not in the public domain) and distribute them to others. Or email copies of an article to two or more people? 
Answer: No, not unless you compensate the author or publisher for the use of the materials. (Generally, through fees) Why? A section in 17 U.S.C. § 107 states if you make multiple copies you are essentially stealing from the author. Because, every time someone buys a copy of the article, this journal or a subscription the author is compensated in some manner for their work. Would you want to be compensated for your hard work in writing/publishing an article? Absolutely. 

4. But the article copies I want to use are for a lecture I am giving to a group of doctors, nurses, residents or students. Does that change anything? 
Answer: Not in a hospital or clinical setting. You are still working at an institution that makes money and therefore, you can’t consider yourself a true non-profit like United Way or Salvation Army. 17 U.S.Code § 107. 

5. What if an article is in the “public domain” meaning it doesn’t have a copyright on it. Can I make copies then? This can happen because the author/publisher chose not to get one OR because it is too old, and the copyright has expired. 
Answer: Yes, you can make as many copies and distribute them to everyone freely without paying a fee. 

6. Can I use a copyrighted image without paying a fee? 
Answer: First, what is a copyrighted image? Intellectual Property images include: two and three-dimensional images such as photographs, pictures, illustrations, cartoons, designs, drawings, maps, charts, globes etc. You must ask the author’s permission to use his or her work and then credit them for the material if they have provided permission. (You may or may not have to pay a fee) Remember you can’t change their work, you must use that piece exactly as they have created it. 17 U.S. Code §107 
7. Can I copy and share a chapter of a print book or ebook? 
Answer: It depends. How many chapters are there in the book? You can basically make a copy of 10% or less of a book/ebook. If there are three chapters in the book, then the answer is probably no. You would be copying too much of the whole work. If the book has 27 chapters then the answer is probably yes. However, if the chapter you want to copy is over 1/3 of the book, then the answer is still probably no. The reason is that you can’t copy that much of the book. 107 U.S. Code §107. 

8. May the Librarian make a copy of an article or other written material for me? 
Answer: Yes. Under 17 U.S. Code §108(a) the Librarian can make ONE copy of an article or small portion of a book/ebook (10% or less) or other materials for an individual. They may not make multiple copies of materials and distribute them out under this same law. That is against copyright law because it is taking money out of the hands of the writer and/or publisher. 

9. But I want multiple copies of materials to pass out at a meeting, conference or to fellow associates. It is for educational purposes. Doesn’t that make it ok? 
Answer: No. Neither you or anyone else can make multiple copies. Unless you work at a true educational institution, like a college, university or other equivalent location you can’t use the educational rationale for breaking the law. You work at a hospital/clinic, the primary purpose of the business is not educational, so you can’t make multiple copies of materials and pass them out in print or electronic format. 
Now that you know what you CANNOT do under copyright, find out what you CAN do. Check out the Tips for Using Copyright Materials.

See also: The Copyright LibGuide (Newly Revised for Ascension Wisconsin)
Ascension Wisconsin Library Services

For Questions or Comments, contact your Ascension Wisconsin Medical Librarians:
Michele Matucheski and Kellee Selden

Monday, September 14, 2020

Copyright Awareness Part 4: The Copyright LibGuide is Back!


Pop Quiz!*

1.     True or False: Once a work is printed, recorded or otherwise fixed; it is automatically protected by copyright. No copyright symbol is required.
2.     True or False: You can freely share documents found on the Center for Disease Control and Prevention website.
3.     True or False: The “Fair Use Checklist” is a tool to help you determine use of a particular work.
4.     True or False: You need to assess permission before using material found on the internet, in journal articles, or books.

[Scroll down for the answers.]

You can find the answers to these and other copyright questions on the AW Copyright LibGuide. This Guide pulls together related content about copyright in one location for easy reference. This can be found on the Ascension Wisconsin Library Services home page under the Libguides/Research Guides tab.

The Copyright LibGuide covers the following topics:
  • Copyright Basics
  • AW Copyright Compliance Policy
  • Copyright Requests & Permissions
  • The Copyright Decision Tree
  • Fair Use - Public Domain - Creative Commons
  • Free Images & Videos
  • Additional Sources
  • Giving Credit with Proper Citation / Attribution
  • Plagiarism

Copyright is not black and white. The rules are not exact but we do need to be aware of how copyright impacts the work we do.
When in doubt, always ask for permission and remember, your Librarians, Michele Matucheski and Kellee Selden are available to help you with copyright questions as well as other reference and research needs.  
*All answers are true

Wednesday, September 9, 2020

Copyright Awareness Part 3: Fair Use

Fair use of a copyrighted work for purposes such as criticism, comment, news reporting, teaching, scholarship, or research, is NOT an infringement of copyright.  Fair use is determined on a case by case basis considering these four points: 

  1. The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes 
  2. The nature of the copyrighted work
  3. The amount and substantiality of the portion used in relation to the copyrighted work as a whole.
  4. The effect of the use upon the potential market for or value of the copyrighted work

Note on Fair Use in education:  Education in a corporate environment (such as Ascension Health Care) has more restrictive permissions than those granted in an academic environment such as a school or university.   For example, it would be permissible to show a segment of film in an academic classroom as part of a course.  Showing a segment of a film, even for educational purposes, in a corporate educational program or meeting would require permission.

Learn more about Fair Use on our Copyright LibGuide.

Once you have decided that you would like to use a work:
  • Look for “Terms of Use,” Creative Commons or other information that may outline permissions. 
  • If you are unable to determine permission, use the Copyright Decision Tree for assistance in determining the best action for what you would like to use.  (Adapted from Wayne State University Libraries - Used with Permission)
  • See the Copyright Requests & Permissions Tab for more info on how to obtain copyright permission and documentation.  
  • When requesting permission to use a work, remember to request for Ascension Wisconsin, not just for your department or facility. 

Want to learn more?  Visit the Copyright LibGuide.

Remember, your Librarians, Michele Matucheski and Kellee Selden are available to help you with copyright questions as well as other reference and research needs.  

Tuesday, September 8, 2020

Copyright Awareness Part 2: About Free Content

Public Domain:  Public domain works are not restricted by copyright and do not require permission to use. Public domain status allows the user unrestricted access and unlimited creativity.

The three main categories of public domain works are:
  1. Works that automatically enter the public domain upon creation, because they are not copyrightable:
    • Titles, names, short phrases and slogans, familiar symbols, numbers
    • Ideas and facts (e.g., the date of the Gettysburg Address)
    • Processes and systems (e.g., gardening)
    • Most Government works and documents (Centers for Disease Control and Prevention, National Institutes of Health, etc.)
  2. Works that have been assigned to the public domain by their creators
  3. Works that have entered the public domain because the copyright on them has expired
Note: Use of some works, such as ideas and symbols, may be restricted by other laws, such as patent, trademark, or trade secret.


Creative Commons:    A nonprofit organization which provides a simple, standardized way to give the public permission to share and use creative works.

  • Materials found on the internet that have a Creative Commons License have less restrictive permissions.
  • There are different levels of Creative Commons licensing    (See “Terms of Use” at the bottom of the webpage )
  • Watch this 3 minute animated video “Wanna Work Together?” to learn more about Creative Commons

Free Images: Images are often needed for PowerPoint presentations, flyers, newsletters and other forms of communication or education.  

Attribution:  Providing credit to the author of a work and the source of the information.  

  • All works referenced, used, copied or adapted (with or without permission) must have an attribution or a citation
  • Attribution does not take the place of permission
  • Used with permission” in a citation means that the author of the document you are reading has obtained permission.  To use the content you will also need to obtain permission. 
  • There are several formats for attribution.  Contact your Librarians for assistance if needed. 
Want to learn more now?  Visit the Copyright LibGuide.

Remember, your Librarians, Michele Matucheski and Kellee Selden are available to help you with copyright questions as well as other reference and research needs.